Privacy & Security

Your trust is everything. Here's how we protect it.

Our privacy principles

Privacy-first by design

Your privacy is built into every feature, not added as an afterthought.

You control visibility

Choose exactly who sees your travel plans—by contact, group, or custom settings.

Secure by default

Encryption in transit and at rest. Your data is protected at every step.

Transparent practices

Clear controls and honest communication about what we access and why.

How permissions work

We only request the minimum data needed to help you stay connected. You're always in control.

What we access

Calendar event metadata (dates, locations, basic trip markers)
City and date range information for travel detection
Contact list for network visibility (with your permission)
Basic profile information you choose to share

What we don't access

Email content or message bodies
Private attachments or documents
Detailed calendar event descriptions
Any data you explicitly mark as private

Your control, your data

You have complete control over your visibility and data at all times.

Privacy controls you can use:

Hide specific trips, cities, or dates
Go "ghost mode" to be completely invisible
Set different visibility for work vs personal travel
Create custom groups with specific permissions
Revoke access at any time

Privacy Policy for BeThere

Effective Date: May 26th, 2026

Last Updated: May 26th, 2026

Welcome to BeThere ("BeThere," "we," "our," or "us"). This Privacy Policy explains how BeThere collects, uses, stores, shares, and protects your information when you use the BeThere mobile application, website, products, services, and related features (collectively, the "Platform").

By using BeThere, you agree to the practices described in this Privacy Policy.

1. About BeThere

BeThere is a professional networking and travel visibility platform that helps users discover where their network will be traveling, coordinate meetups, manage business travel visibility, and strengthen in-person relationships across cities, events, and destinations.

The Platform may integrate with third-party services including calendar providers, contacts, social networks, travel systems, and mapping technologies to enhance the user experience.

2. Information We Collect

A. Information You Provide to Us

When you create an account or use the Platform, we may collect:

Full name
Email address
Phone number
Username and profile information
Company and job title
Profile photo
Bio and networking preferences
Social media handles
Location information you choose to share
Travel plans and trip details
Messages and communications through the Platform
Event RSVPs and meetup information
User-generated content

B. Information Collected Through Connected Accounts

If you connect third-party accounts such as Google, Google Calendar, Microsoft Outlook, LinkedIn, Apple, or similar services, we may access information permitted by those services and authorized by you, including:

Calendar invitations
Travel itineraries

Calendar Integrations

Examples:

Upcoming trips
Event schedules
Meeting times
Location metadata

Contacts Integrations

Examples:

Contact names
Email addresses
Existing professional relationships

We only access information necessary to provide BeThere functionality.

C. Automatically Collected Information

When you use the Platform, we may automatically collect:

Device type
Operating system
Browser information
IP address
App usage data
Session duration
Clickstream data
Crash logs
Performance analytics
Approximate location information
Mobile identifiers
Network and connection information

D. Location Information

With your permission, BeThere may collect:

Real-time location
Travel destinations
Airport/city information
Trip overlap data

You may disable location permissions at any time through your device settings.

3. How We Use Your Information

We use your information to:

Operate and improve the Platform
Create and manage user accounts
Display travel visibility and overlap insights
Help users coordinate meetings and networking opportunities
Generate travel recommendations and suggestions
Notify users about overlapping trips or shared locations
Personalize the Platform experience
Improve features and recommendations
Facilitate communication between users
Analyze usage trends and engagement
Prevent fraud, abuse, and unauthorized activity
Enforce our Terms of Service
Comply with legal obligations
Provide customer support
Send important account or product updates

4. How Information Is Shared

We may share information in the following situations:

B. Service Providers

We may share information with trusted vendors and partners that help operate the Platform, including:

C. Legal Requirements

We may disclose information if required to:

Comply with law or legal process
Respond to lawful requests
Protect rights and safety
Prevent fraud or abuse
Enforce agreements

D. Business Transfers

If BeThere is involved in a merger, acquisition, financing, restructuring, or sale of assets, user information may be transferred as part of that transaction.

5. Data Retention

We retain information only as long as necessary to:

Provide services
Comply with legal obligations
Resolve disputes
Enforce agreements
Improve the Platform

Users may request deletion of their account and associated personal information, subject to legal and operational requirements.

6. Your Rights and Choices

Depending on your location, you may have rights to:

Access your personal data
Correct inaccurate information
Delete your information
Restrict or object to processing
Withdraw consent
Export your data
Manage visibility settings

You may also:

Disconnect integrations
Revoke calendar permissions
Disable notifications
Delete your account

Requests may be submitted at: info@bethereapp.io

7. Data Security

We use commercially reasonable administrative, technical, and organizational safeguards designed to protect your information, including:

Encryption
Secure cloud infrastructure
Access controls
Authentication protections
Security monitoring

However, no system can guarantee absolute security.

8. International Data Transfers

Your information may be processed and stored in countries outside your jurisdiction, including the United States.

By using the Platform, you consent to such transfers.

9. Children's Privacy

BeThere is intended for users who are at least 18 years old. We do not knowingly collect personal information from children under 13.

If we become aware that information has been collected from a child without appropriate consent, we may delete that information.

10. Third-Party Services

The Platform may contain integrations or links to third-party services. We are not responsible for the privacy practices of those third parties.

Examples may include:

Google
Apple
Microsoft
LinkedIn
Stripe
Mapping providers
Airline or travel integrations

Users should review third-party privacy policies separately.

11. California Privacy Rights

California residents may have rights under the California Consumer Privacy Act (CCPA/CPRA), including:

Right to know
Right to delete
Right to correct
Right to opt out of certain data sharing

BeThere does not sell personal information as traditionally defined under California law.

12. European Privacy Rights

If applicable under GDPR or similar regulations, users may have additional rights regarding:

Lawful basis for processing
Data portability
Objection to processing
Supervisory authority complaints

13. Changes to This Privacy Policy

We may update this Privacy Policy periodically. If material changes are made, we may notify users through:

The Platform
Email notifications
Website notices

Continued use of the Platform after updates constitutes acceptance of the revised policy.

14. Contact Us

If you have questions about this Privacy Policy or our data practices, contact:

BeThere

info@bethereapp.io

Website: BeThereApp.io

15. Additional Google API Disclosure

If you connect Google services to BeThere:

BeThere's use and transfer of information received from Google APIs will adhere to the Google API Services User Data Policy, including the Limited Use requirements.

BeThere only accesses Google user data necessary to provide requested functionality and does not use Gmail or Calendar data for advertising purposes.

16. Contact & Calendar Permission Disclosure

By connecting your calendar, or contacts, you authorize BeThere to:

Analyze travel-related confirmations
Identify overlapping trips and meetings
Surface networking opportunities
Improve travel coordination features

You may revoke access at any time through your connected account settings or within the BeThere app.

Questions about security?

We're here to help. Reach out with any privacy or security concerns.

BeThere

See who's in town—before you land. The travel networking app for professionals who move.

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Contact: hello@bethere.app